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12th February 2008 - Newsletter 155Please read and distribute amongst your staff.
We hope everyone had a merry Christmas and a good break ready to tackle the new year.
There have been many new features added to eAccounts over the past few months, here are a few of the key ones.
Stock Branches you cannot sell from
Some of you are running multi branch businesses. Sometimes it useful to have warehouses setup that goods are never sold from. ie Goods can be receipted into but never sold directly from. The goods are always transferred to the retail branches first.
eAccounts now supports this feature, it allows you to view the stock in the branches and to include in the total Stock On Hand. But it stops you from specifying that branch in the Order processing system.
If you are interested in using this feature please contact your eAccounts representative.
Tracking Cost or Retail Price Changes Under Stock Enquiry
Sometimes you see a different price in your store and wonder who changed that retail price or what changed the cost ?
Historically there has been a price changes report. To improve on this if you go into Stock Enquiry Onscreen there is a button onscreen [Cost&Price Changes] this will now report all changes of the past 180 days !
Cost or Price Changes Report Changes
The Cost or Price Changes report has been with us for some time and has also been greatly improved.
a) You can set it to Autorun. If you set this, it will email you daily of all changes that occurred over the past 24 hours. If there are no changes (in the past 24 hrs) then it doesn't email you !
b) If you run the report manually you can select changes going back 180 days (used to be 30 days)
c) If now indicates (starting this week) who made the changes to the price or cost.
d) It records what the Onhand qty was when the change occurred.
e) And finally it records the change in Stock Value that occurred if the Cost price changed.
Forcing Email Invoice Copies to a Customer
eAccounts order processing system allows you to optionally send a copy invoice to customers. This historically could be set to "Always Yes" by default or "Always No" by default (No is the normal) A new feature under Maintain Debtors called “Force Email Invoice” if turned on will ensure every time an Invoice is raised a copy is sent electronically to the customer.
Some of your customers will like this as they never trust their staff to bring back the paper invoice when they pick up goods, now they can be guaranteed of getting a copy.
Rules for committing Stock
A number of you are not sure what the rules are concerning the committing of stock. We have also improved the rules to accommodate point "d" below.
a) If you raise a Customer Order but don’t confirm it as either an Order, Packing Slip or Invoice then stock is not committed.
b) If you do confirm (on the completion screen) the order as one of the above then it will confirm stock.
c) The stock will then stay committed until the order is fully invoiced and updated into the Debtors System.
d) If an order was confirmed as say a Packing slip but then was reset back to the Order Status it will still keep the stock committed (This is the new rule)
After hours (emergencies only) Ph Neil on 021 921188 or email neil@eaccounts.co.nz
The Team - Neil, Mark, Mike, Brent and Lesley
Phone
neil@eaccounts.co.nz mark@eaccounts.co.nz mike@eaccounts.co.nz brent@eaccounts.co.nz lesley@eaccounts.co.nz
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