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12th January 2007 - Newsletter 149Please read and distribute amongst your staff.
Happy New Year
I hope everyone is now nice and relaxed after spending the last couple of weeks sunning yourselves on the beach. Be assured we have been taking this opportunity to catch up and introduce some new and exciting improvements to eAccounts.
There are two really big improvements in this newsletter. The first is the ability of eAccounts to support Gift Vouchers correctly. Historically in eAccounts Gift Vouchers were poorly supported and their usage confuses GST systems, eAccounts now deals with these correctly in ePos and eAccounts from a Sale and Redemption perspective.
The second big improvement is the new Manufacturing module. This allows you to take stock within your company and manufacture new saleable product.
For example: Take a selection of parts and make up a engine rebuild kit that then sits on the shelf for someone to buy.
Gift Vouchers
ePos and eAccounts now supports Gift Vouchers. There are two identifiable types of Vouchers that must be handled differently these are :
a) Internal Gift Vouchers: Created inhouse.
b) External Gift Vouchers: Where they are purchased and/or redeemed outside the business. Such as those issued from a franchise or Head Office.Both these types require different support both in the Stock system and in the General Ledger. We are now finishing off a full help topic covering:
a) The Setup of each Gift Voucher type
b) Selling both Gift Vouchers types through ePos
c) Redeeming both Gift Vouchers types through ePos
d) Redeeming both Gift Vouchers types through eAccounts Debtor Receipting SystemIf Gift Vouchers are a feature that you can definitely see a usage for in your company please read the new help topic on the subject when it appears in the next few days (Keyword=GIFT) then contact Mike or Mark to step through the setup processes.
Stock Manufacture (Bill Of Material)
This powerful new feature allows you to easily define a "Recipe" or "Kit" for what you use to manufacture a finished stock item. Then you can go into the Manufacture Batch program and specify how many of each finished item you wish to manufacturer. This new option can be found on the "Stock->Transactions" menu.
When you have specified how many of each product you want to manufacturer the system will give you a summary of the total quantities of stock or raw materials required and also show you the current Stock free (warning you of insuffient stock)
When posted it will correctly deduct all the raw materials from stock and place into stock the manufactured items.
If the "Bill Of Materials" Kit or Recipe (defined under Kits) contains labour the system will automatically update your General Ledger with a "Manufacturing Cost"
Displaying Groups Attached To A Franchise
Sometimes its useful to know what Stock Groups have products attached to a given Franchise. This is now easily viewable by going into "Maintain Franchises" and clicking the button that says "Show Attached Groups"
Displaying Groups Attached To A Margin Grid
Sometimes its useful to know what Stock Groups have products attached to a given Margin Grid. This is now easily viewable by going into "Maintain Margin Grids" and clicking the button that says "Show Attached Groups"
New Policy when adding or editing a user or users rights
We now require all changes to a Users rights (including the setting up of a new user) to be faxed to us on our pre formatted form.
This will protect us as well as yourselves by having a document on file showing who authorized what changes to each of your staff's access rights etc.
You can find the new downloadable form by going to our help system and typing the key word "New" or "User"
I also remind everyone that at any time you can check a users rights by going to the main menu clicking on the Access, Logs & Processes button then choosing the "Who Can Connect" option.
Showing Payments When Viewing Invoice
Now when displaying an Invoice via the Customer Enquiry or Debtors Reprint Batch screens the system will now not only show the invoice but will display a summary of payments posted against that invoice.
Invoice Batch Shows Last Invoice Date And Time
When displaying the "Reprint Batch List" in the debtors system it now shows the date and time of the first and last invoice recorded. It does this for the current and previous days invoices.
This feature is useful as an easy check to ensure your Point Of Sale system is updating correctly.
Stats Screen Shows First And Last Invoice Date And Time For Today
When displaying the "Statistics Screen" At the top of the screen it shows the First and last Invoice date and time of the first and last Invoice recorded.
This line only shows in the Header if there are updated Invoices for today.
ePOS v701.10 (onwards) supports a Charge Customer paying by Cash
Our new version of ePOS now supports the ability for a Charge Customer to purchase goods and pay on the spot for these, or at the very least pay a portion of the invoice (part pay)
Over the next 10 days this feature will be rolled out to all clients using ePOS.
Forcing Salesperson Update To ePos
For most users using ePOS you will know that eAccounts normally updates changes to the Stock and Debtors on an hourly basis with changes to the sales staff done nightly. We have modified the "Force ePos Update" option under Maintain Debtors menu so that you can add a new Salesperson or change their rights then force these changes through to your POS system (ePOS) when you choose.
After hours (emergencies only) Ph Neil on 021 921188 or email neil@eaccounts.co.nz
The Team - Neil, Mark and Mike
(and our consultants Lee, Peter)
Phone
neil@eaccounts.co.nz mark@eaccounts.co.nz mike@eaccounts.co.nz peter@eaccounts.co.nz
Copyright © eAccountsGlobal 2005