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20th October 2006 - Newsletter 148Please read and distribute amongst your staff.
Tidying Up Small Balances
Often invoices get paid with small balances left. ie Invoice was for $53.65 and the cheque comes in for $53.00
leaving a balance of $0.65. It is important that the differences are dealt with using the Unders/Overs feature
whilst receipting. Unfortunately not all staff do this.A new option under Trial Balance is to report all customers that have small balances ie less than $5 on any invoice.
This allows you to systematically go through each of the debtors on the list and tidy these small balances by either contacting your client or writing off the small differences.
Freight Free Ordering
Many suppliers don't charge freight if you buy a certain value of stock. eAccounts now allows you to specify this dollar amount in the supplier file referred to as freight free threshold. Then when you are raising an order and have filled in this field the system will warn you that you have not reached the Freight Threshold.
By raising orders that always exceed this threshold (where possible), you are driving down the cost of your purchases and therefore become more competitive. This should ultimately reflect in your bottom line margin.
Stock Received This Period
Up until now eAccounts has had no means to report all stock received PTD (current period to date)
There is now a new report under Stock reports allows you to report all stock received during the current period.
Rounding Of Total Cash In Receipts Batches
With the demise of the 5c a new issue has arisen when doing your banking, that is, its still possible to receipt cash sales to the cent.
This means the Total Cash in a banking batch could potentially not end in 10c.
Now eAccounts will not let you post a Cash batch unless the Cash rounds to 10c. To make this even easier there is a button that displays which will auto round your batch by adjusting the first Cash invoice using the Unders/Overs option so that the overall batch contains a total Cash amount that is raised to the nearest 10c
Presenting The New ePOS
We have released a new version of ePOS (the last version was a year ago) this version is packed with many new features :
a) Handles 5 Split Payments per Invoice, any cash sale can be paid by upto 5 different payments, previously you could only choose one plus Cash ie Cheque + Cash Now you can select any combination of Cash+Cheque+EFTPOS with upto 5 entries. Also it now correctly shows you the change to give for each cash transaction.
b) EFTPOS Certification, we have been certified by Provenco for ePOS to be fully integrated with their EFTPOS terminals directly. This means there is no double keying of the amount in the EFTPOS terminal, it is now automated. Please also note a single cash sale can be paid with upto 5 EFTPOS transactions (ie different cards)
c) Faster Updates to eAccounts, invoices confirmed appear in eAccounts faster due to a new process we have implemented.
d) Powerful Customer Find option, the Customer search function has been greatly enhanced so that you can specify two words that appear somewhere in the customers name, previously the search was only based on Names starting with. which was very limiting and made it impossible to search on SMITH if the Name was Mr K. Smith.e) Support for Hand Held PDTs Stocktake machines. Some clients are wanting to use PDT (hand held terminals) Our new ePOS now has the added smarts to download the stock to the MyStore application as well as uploading a stocktake from PDT's running MyStore.
f) Support for Gift Vouchers. Many businesses offer Gift Vouchers. Previously handling them was difficult because if you defined them as a stock code then there was GST implications. Which made redeeming them akward. The new ePOS now provides two new Payment Types, Gift Vouchers Redeemed and Gift Vouchers Sold to resolve all these issues.
New Membership FeatureMany customers are successfully sending their newsletters out through our automated systems to advertise weekly and monthly specials etc. There are currently about 15,000 Newsletters emailed out from our servers every week.
We have now introduced a new feature to allow you to customise your newsletter further by allowing you to personalise customers name into the Flier.
Specials Codes are :
"##DEAR" Inserts Dear firstname + surname - note if name doesnt look valid, entire line is ignored
(You will see we have used this at the top of this newsletter!)
"##FIRSTNAME" Inserts First Name
By using the first one "##FIRSTNAME", embedded in your newsletter you can have it say :
Hi Fred, here is this weeks specials, they are red hot. Place an order this week to be into win a new V8 Holden..Other options we have defined are:
"##SURNAME" Inserts Surname
"##CUSTOMER" Inserts Agency Code
"##JUSTONECLICK" Inserts Just One Click ID
After hours (emergencies only) Ph Neil on 021 921188 or email neil@eaccounts.co.nz
The Team - Neil, Mark, Mike and Lesley
(and our consultants Lee, Peter)
Phone
neil@eaccounts.co.nz mark@eaccounts.co.nz mike@eaccounts.co.nz peter@eaccounts.co.nz lesley@eaccounts.co.nz
Copyright © eAccountsGlobal 2005