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23rd December 2005 - Newsletter 140Please read and pass on for your staff to read.
Merry Christmas and Happy New Year!
With our customer base steadily increasing, it has been a tough year for eAccounts (particularly this last month). We are all looking forward to a well earned break.
The eAccounts support office will be closed over the Christmas period. There will be 'skeleton staff' lurking around to deal with any major issues. Normal office hours will resume on January 9, 2006.
During this time the office phones lines will not be answered. If you need to contact us over this period, we are available by email and cellphone.
Contact cellphone - 021 92 11 88 (Afterhours/Emergencies only please)
Contact email - neil@eaccounts.co.nz
Quotes In History
There has been significant work on 'Customer Quotes'. When quotes exceed a certain timeframe (the default is normally 30 days) they are then transferred to a separate 'Quote History' database and deleted from the current 'Working File'. This will significantly clean up the 'Working Files', allowing eAccounts to process customer orders faster.
In 'Customer Enquiry' there is a new 'Quote' button which will appear when there are quotes loaded against the customer. It then displays Quotes in the 'Working File' followed by any Quotes in the new 'Quote History' database.
You can always quickly display a Quote from the Customer Enquiry screen, by searching for a Quote number.
In 'Raise Order' quotes can easily be retrieved by using the 'Restore Quote from History' option (similar to copying an invoice).
Raise Order Login Screen Changes
A new improvement to the 'Raise Orders' screen in eAccounts (not ePos) is Login credentials are automatically loaded if you first logged in via 'Back Office'. This prevents you needing to load your login details twice.
If this doesn’t work for you please contact your eAccounts Representative to check your settings.
The Stock Outer Rule
In the Stock Master, we have the ability to set the Outer Description and the Outer Quantity, for a given product. This is the packaging detail of how your supplier provides product to you. A new filed has been added which specifies if you are allowed to purchase in single units or forced by your Supplier to only purchase in Outers. When you use the 'Automatic Reorder' function, the system will then calculate your recommended order to the nearest whole-Outer, so there is no need to manually edit the quantities.
Soon the system will warn you when loading in manual Stock orders if this flag is set on and your quantity is not an exact multiple of the Outer Stock quantity.
For those who don’t use the 'Outer Quantity' field, it does some other neat tricks...
If you have the 'Outer Description' set saying "Case" and the 'Outer Quantity' is 12, then if your order is for 12, 24 or 36 units, the description on your Goods Order will say 1 Case, 2 Cases and 3 Cases respectively.
Copy Delivery Address when Copying An Order
When you now copy a Customer Order or Invoice to a new Customer Order, the system will automatically take across the delivery detail. There is a Tick Box for you to untick if you don’t want the delivery detail to transfer (the default is to transfer).
Handling Exchange Rate when Receipting Export Invoices
'Export Invoices' have a new improved way of dealing with overseas payments. When you receive payment, you now load the actual value received in the 'Receipt Box' and then put the 'Exchange Rate Variation' in the 'Adjustments' box. This then automatically updates your 'Exchange Gain/Loss Account' in the General Ledger.
If you use General Ledger and do Export Sales, please check your General Ledger Integration table setup options (found under GL Maintenance) to ensure the General Ledger codes are correct.
After hours (emergencies only) Ph Neil on 021 921188 or email neil@eaccounts.co.nz
The Team - Neil, Stuart, Mark, Darron and Conscience
(and our consultants Peter, Lee and Mark Tod)
Copyright © eAccountsGlobal 2005