Key Features

Amplify your accounting and management with eAccounts extensive features


Fully Internet / Cloud Based

Fully Internet / Cloud Based

A cloud based accounting system means that no onsite servers are needed. We take care of data backups, simply log in and go while all data is stored on Amazon's cloud servers. eAccounts work securely from any device with access to the internet through any browser allowing flexibility in your business
Automatically Run Reporting

Automatically Run Reporting

Almost every report in eAccounts can be setup to automatically run on a timer. This allows you to set a report to run daily or weekly to a particular printer or email address. Examples:
- A report of all overdue customers sent once a week.
- A report of all negative stock on hand printed daily at 6am.

One simple low fixed fee per month, no added per user costs

One simple low fixed fee per month, no added per user costs

eAccounts operates as a SaaS. You pay a monthly subscription fee agreed upon sign up.
Accepts Bank Data Downloads & Uploads

Accepts Bank Data Downloads & Uploads

Accepts bank data downloads (Cashbook Reconciliation) & uploading (Creditor Bill Payment)

Highly Integratable with Other Systems

Highly Integratable with Other Systems

eAccounts supports a high level of integration with other systems. Such as stand-alone Point of Sale systems, EDI exchanges etc. eAccounts also has the ability to support integration of systems used by invoice factoring companies, credit agencies, banking systems and many more.
Works with Large Data Files

Works with Large Data Files

eAccounts supports companies with large amount of data that need to be stored. eAccounts has businesses with 20,000+ stock items, 5000+ customers and multiple branches.

Direct Printing Capabilities

Direct Printing Capabilities

eAccounts can print directly to printers throughout your organisation. There is no need to first export data to PDF's prior to printing, saving you time.
The system allows for multiple printer pre-sets for each user and gives the option to link specific printers up for specific tasks.
Multi-Company / Branch Support

Multi-Company / Branch Support

eAccounts has the ability to supports businesses with multiple branches both for General Ledger or Stock control purposes. eAccounts works with SME's to large organisations due to its great versatility. To cater for this eAccounts has strong support for multiple branch organisations. This gives users the ability to manage all stores under a single accounting system.

Powerful One Stop KPI Dashboard

Powerful One Stop KPI Dashboard

The Dashboard is the central information hub for management. On one screen you can see all the vitals of the company. This includes:
- Debtor & Creditors real time balances
- Sales today and for the month (including margins)
- Stock on hand, stock on order
- Daily banking (from customers) and true bank balance
Hire Purchase

Hire Purchase

- Allows defining of generic hire contracts suitable for equipment hire.
- Hire registration can automatically create debtor accounts if not previously defined.
- Creates hire contract form.
- Automatically creates monthly invoice/statement to customers overdue.
- Calculates termination charges and contract variations etc..
- Provides reporting of hire stock separate from new stock.
Customisable Forms

Customisable Forms

All forms (i.e. Picking, Packing Slip, Invoice, Statement, Creditor Remittance etc) can be formatted to your requirements. These can then be linked to specifically print to a specific printer and printer tray.
Asset Register

Asset Register

- Automatically creates depreciation at the end of each period directly into the General Ledger.
- Handles an infinite number of asset category's in the General Ledger.
- Automatically handles the sale of goods with "profit on sale" and "loss on sale".

Incorporates your Branding & Colour Scheme

Incorporates your Branding & Colour Scheme

All menus and screens in eAccounts can be branded with your logo and corporate colour scheme, making eAccounts your own and enhancing your corporate identity.
Access Multiple Businesses with One Login

Access Multiple Businesses with One Login

eAccounts allows a user to have access to more than one business with one login. This can be used where a company director uses eAccounts to manage several businesses.

High security solutions available i.e. Private Networks, Fixed IP per user etc.

High security solutions available i.e. Private Networks, Fixed IP per user etc.

eAccounts normally runs over the web, however it can be forced to work using only SSL or over a VPN network. Specific staff or all staff can be set to only access the system via known IP locations.
Multiple Currencies & Tax Regimes

Multiple Currencies & Tax Regimes

The eAccounts system allows you to send and receive Invoices, statements and supplier orders in local or any foreign currency.
eAccounts flexible tax system allows for multiple tax systems such as: NZ GST system, Australian GST system, VAT. Sales Tax
We currently have eAccounts operating in 9 countries.

Bi-directional Bank Interface

Bi-directional Bank Interface

- General ledger receives downloads from your bank software to reconcile your bank account into eAccounts.
- Creditors can automatically update your bank software with creditors to pay via direct credit.
Job Costing

Job Costing

The Job costing feature has a high level of integration with general ledger to ensure an accurate management of the value of work in progress under current assets. Job costing allows you to load budgets and invoices against jobs
Invoices can be raised as:
1. Work in progress (Invoice updates only the costs to the job)
2. Progress payment request (Invoice raised for payment by customer)
3. Final invoice request (Invoice goes to customer, job closed)

Full User/Staff Logging & Tracking

Full User/Staff Logging & Tracking

eAccounts can track every keystroke a user does. At anytime, you as a manager, can view and report:
a) Who is logged in
b) What every staff member is doing.
c) Review everything every staff member has done in eAccounts for the past 6+ months.