eAccounts Global - Case Studies

Case Studies

Not sure if eAccountsGlobal is the right solution for you? Here are some examples of case studies performed by eAccountsGlobal for our customers.

Case Study 1 - BOAT Shop
Case Study 2 - Allied Workforce
Case Study 3 - Segedin Truck & Auto
Case Study 4 - Euromarketing

Case Study 1 - BOAT Shop www.boatshop.co.nz

This well established marine mail order company runs a DOS based order processing system, what they needed was a web site and an online shopping basket. By using eAccounts "Shop" hosted on our server they were able to achieve the following :

Automatic update of their DOS based data (5500 products) to our server on a weekly basis without the need to re-key anything. When new products or price changes occur in their accounting system they reflect on the web with almost zero hassle.

When an order is confirmed on the web our eAccounts ASP server then Faxes a copy to "BOAT Shop" so that they can process the order immediately without having to check every five minutes to see if an order is in the system (as you do with other shopping basket technologies out there)

At midnight each night "BOAT shop" gets an emailed set of statistics for the day including Keywords searched but not found. (see notes under order processing)

All products have both a Thumbnail, larger image and most have long text giving the maximum amount of data to the customer therefore saving time on the phone with inquiries.

Read testimonial from Andrew Mahon of Boat Shop

Case Study 2 - Allied Workforce

Allied Workforce is a well established labour-hire company centered in Auckland. In 2000, Allied was planning to expand their operation nation-wide. They had effective business systems and a substantial customer base.

Allied's Requirements:

Integrate and Consolidate: Allied required a high functionality accounting solution that would integrate their branches nationwide and consolidate to head office in Auckland. They wanted to be able to add new branches without any problems.
Remote Access: Allied also wanted the ability to access the accounts remotely. This would enable the accounts people to work form home. This would also enable managers to access the system while traveling to visit branches.

Job Costing / Labour Hire: Allied also required a custom job costing / labour hire module to manage their core business processes.

Cost and Functionality were important criteria.

eAccounts' Solution

eAccounts provided a solution for Allied that exceeded their requirements at a very economical rate:

Integrate and Consolidate: eAccounts International provided the eAccounts Online Accounting System as a generic solution to Allied's accounting requirements. This enables Allied to integrate their branches nationwide and consolidate to Auckland. (eAccounts Online also enables integration of their branches or subsidiary companies world-wide).

Remote Access: eAccounts Online Accounting System provided Allied with the ability to access the accounts remotely from any Internet enabled computer in the world. This enables the accounts people to work form home and the managers to access the system while traveling to visit branches.

Security: Each user has their access restricted by IP number, time and days of the week, their specific branch(s) and module(s) permitted.

Cost Savings Online: Because eAccounts Online is a web based system it uses high speed Internet connections (e.g. ADSL) to integrate branches with head office. This is a considerable cost saving on dedicated lines required for alternative wide area networks.

Cost Savings On Hardware, Software and Maintenance: Additional cost savings result from the eAccounts Online being hosted on one head-office server for all branches. Central hosting and maintenance minimizes costs of hardware, software and maintenance.

Functionality: eAccounts Online provides Allied with all the functionality they require. Numerous reports are provided with the system. Additional custom reports have been written as required with the system report writer.

Job Costing / Labour Hire: eAccounts developed a custom Job Costing and Labour Hire module to meet Allied's requirements.

Results:

eAccounts Online Accounting System has enabled Allied Workforce to open up 4 new successful branches. These include branches in Christchurch, Hamilton and Whangarei.

Case Study 3 - Segedin Truck & Auto (STA) www.staparts.com
This large automotive parts importer and distributor needed an easy way for their Customers to lookup parts (21,000 line items), raise orders and view availability without upsetting their existing accounting systems.

eAccounts was able to setup a link on their web site for their customers to do this.

Same features as Case Study 1 but they then can on a daily basis send autonomously our ASP server product availability of their 21000 parts.

Because they have all their parts not only categorized by groups (i.e. Clutches, Brake Shoes, Spark Plugs) but by engine make. They have "Car Kits" for every engine the support (900+) This allows a B2B customer to search by brand i.e."SUBARU" then choose type (e.g."1998 Legacy Station wagon"). Then it would list in group order all the parts they support for the vehicle.

Orders are faxed directly to their orders department for processing because like "BOAT Shop" they do not want have full time Internet connections yet. If they did all they would do would be to print it out anyway and hand it to someone to process!

Case Study 4 - Euromarketing

Euromarketing import and distribute new spares for heavy diesel engines and gearboxes. They have a head office in Auckland and a branch in Christchurch.

Invoices were printed in one office and faxed to the other, often resulting in unreadable text and creating confusion. The communication costs between the two branches was growing daily. This cost had to be reduced. Euromarketing needed a system that could handle their multiple branches with a debtor ledger that was shared between both. Auckland office needed to raise orders on behalf of the Christchurch branch and vice versa. Often mistakes were being made where their suppliers provided the incorrect parts resulting in more expense with exchanges.

Since using eAccounts solutions, Euromarketing branches at Auckland and Christchurch have up to the minute stock quantities for both branches. Either branch can create orders for the other using their shared debtor list. There are less phone calls and faxes between branches. Those faxes that are sent are clearer since they come directly from eAccounts and there is no need for them to be printed first. By using their suppliers own product codes and ordering by direct fax or email, Euromarketing now receive more accurate fulfillment of their orders. There are now fewer credits and exchanges being processed.